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Meeting Planning & Conference Management

There’s no doubt about it: meetings and conferences are the number one way to connect with customers, prospects,employees and partners. Study after study show that nothing replaces face to face interaction for building and strengthening relationships. Although we all rely heavily on the web and social media for information and communication, meetings and conferences take participants away from their everyday concerns and distractions so that their sole focus is interacting with colleagues.

At Plan Ahead Events, our sole focus is to take your meetings to the next level of professionalism and effectiveness.

Not only do we help you set your meetings goals and objectives, but we help you with marketing, promotion, sponsorships, exhibitor packages, registrations, speakers, housing 7­everything that must come together to make your meeting a success.

Each Plan Ahead Events client is unique, and our solutions for you will be unique as well. No meeting is too big or too small for our professional meeting planners: from roundtables, seminars, or luncheon speaker programs to major conferences, product launches or national sales meetings: we can take care of all the details so that you can participate in your own meeting, side by side with your managers and attendees, without the worries the logistical responsibilities can entail.

Whatever your budget, we will respect it and work within your budget parameters to create a meeting that is educational, entertaining and above all memorable. From the first invitation and the early registration process to the closing ceremony, your meeting is in good hands with Plan Ahead Events.

Business Event Services

Roundtables

Bring your executive team together for a Quarterly Meeting, or gather your sales team for a motivational meeting. Either way, our meeting planners will make sure that you have the right tools and setting for to maximize your results. We will oversee the layout, food and/or refreshments, necessary supplies, lighting and audio/visual.

Seminars

You chose the topic and we’ll take care of the rest! From keynote speakers to panellists to breakout sessions, we will plan your entire seminar from start to finish! We will assist in the site selection, venue negotiations, food and beverage, equipment rental and any other aspect of your seminar that you wish to include.

Luncheons

Whether it is a business luncheon, a club/organization luncheon or a birthday luncheon, we will organize it all! Our meeting planners will oversee the catering, help you plan the schedule, register guests, book entertainment, organize activities and ensure that your guests are happy and enjoy themselves.

Budget Creation⁄Management

Our meeting planners understand the vitality of maintaining the budget when it comes to our clients. We will negotiate vendor contracts, hotel contracts and also help you to develop the right price point for registration and other accounts receivable to ensure that your conference meets budget standards. With our industry experience and vendor contacts, our meeting planners will make sure that you get the most for your money.

Entertainment

We understand that the primary focus of your event will be to benefit your business and employees, and that it's also important to keep your attendees engaged and to provide a certain level of entertainment. Our meeting planners will focus on assuring that your attendees receive just the right amount of fun, but still keeping them focused on the main content of your conference.

Registration

Without the right tools and knowledge, registration can be one of the most challenging elements of a conference. From online registration, to identification badges and registration incentive promotions, our meeting planners can cover it all. Plan Ahead Events will take the burden off of you and have your attendees ready to go.

Signage

With our sister company, Signarama, we can take care of any signage that you need for your conference – banners, signs, booth decorations and more. And we’ll do it for an unbeatable price!